Standing Orders

Standing Orders


  1. Meetings


  • A Special Meeting of the Executive Council may be convened at any time at the request of the Chancellor, or in by any of the Vice-Chancellors, by a member of the Executive Council if there is a severe concern for a meeting.
  • The Special Meeting quorum will be not less than one third of the members of the Special Meeting.
  • Notice of each Ordinary Meeting of the Executive Council, accompanied by an agenda paper shall be circulated to each member by the Secretary at least two days before the date of the meeting. No business other than that arising out of matters referred to in such agenda paper shall be considered except with the consent of the Chair of the meeting.


  1. Chair


  • In the absence of the Chair, the Vice-Chairman for Administration and Finance, or the Vice-Chair for Academic Affairs will Chair the meeting.


  1. Secretary of the Executive Council


  • The Secretary of the Executive Council shall be responsible for the preparation and circulation of agenda papers of the Executive Council, recording of its transactions and ensuring that its conclusions and instructions are submitted to the appropriate objects.


  1. Quorum and Voting


  • Meetings of the Executive Council shall be on a quorum of at least two third of the members.
  • Motions shall be passed by simple majority vote unless a member requests a reservation, which shall be directed in such manner by the Chair.


  1. Classification of Business


  • For the purpose of agendas and/or minutes Executive Council’s tasks shall normally be split into two parts:


  1. Unreserved matters
  2. Reserved matters (e.g. Matters concerning sensitive personal data about staff or students, or commercially sensitive information).


  • The Secretary shall be responsible for classification of items of business, in consultation with the Chair as necessary. During the course of discussion of an item of Unreserved matter, the Chair may rule that the matter be treated as Reserved business, if it becomes evident that it calls for sensitive personal or commercial data. The discussion of such an item shall be recorded in the Reserved section of the minutes, and Members of Council shall not divulge details of such matters to a third party.
  • The proceedings relating to Unreserved items only will be published on the University web site.


  1. Addressing the meeting


  • A member when speaking shall address the Chair, who will regulate the discussion.


  1. Motions and Amendments


  • Amendment of a decision can be forwarded by any member of the Executive Council.
  • One amendment only may be moved and discussed at a time and no further amendments shall be moved until the amendment under discussion has been dispensed with.
  • When a motion is under debate no other motion shall be moved except:


  1. To amend the motion
  2. To postpone consideration of the motion
  3. To subject a debate and referred back to the relevant committee
  4. To proceed to the next business
  5. To adjourn the debate
  6. To adjourn the meeting.


  1. Amendments to Standing Orders


  • Any amendment necessary to the Standing Orders shall be presented to the Ordinary Meeting of the Executive Council.
  • Standing Orders shall be presented to the Executive Council at its first Ordinary Meeting in each academic year.




Last modified: December 2016.